New Office Services Specialist Job in Houston, TX!
Position Title: Office Services Specialist

Position Number: 343602

Location: Houston, TX 77056

Position Type: Temporary

Required Skill Set:

Human Resources, Mail, Microsoft Excel, Microsoft Outlook

Position Description:

**C2C is not available**
**Only U.S. Citizens and those authorized to work in the U.S. can be considered as W2 candidates.**
Position Title: Office Services Specialist
Assignment Duration: 12 Weeks
Work Location: Houston, TX 77056


Job Description:

People
• Serves as on-site Human Resources liaison performing onboarding and offboarding activities for new hires and terminations including new hire office orientation, performing exit meetings and collecting client property from departing employees.
• Serves as on-site Information Technology liaison performing various IT duties including shipping/receiving of laptops and monitors, setting up computer equipment and programming phones, troubleshooting server, networking, printer and phone issues, and escorting IT vendors.
• Serves as point of contact for maintenance and security issues and communicates with property management for resolving landlord-related service items.
• Serves as on-site fire warden with associated responsibilities which include participating in fire safety meeting, drills, and evacuation procedures as directed by property management and Office Services Manager.
• Coordinates and administers the new hire seating and supply set-up kits.
• Ensures name plates are ordered and correctly updated.
Client
• Performs mail-center duties, including USPS, certified mail, and business reply mail and maintains accurate receipt and shipping signature logs.
• Delivers outgoing mail to the post office daily.
• Reconciles postage usage and maintains spreadsheets and reports related to postage utilization.
• Maintains resource room equipment, providing minor repairs and placement of service calls to vendors as needed; ensures equipment is properly functioning and all consumable supplies are always in stock; and follows up with vendors on service issues.
• Receives and processes office supply and stationery inventory and orders supplies.
• Maintains toner inventory and orders, receives and installs printer toner supplies.
• Maintains printer and copier toner inventory, ordering, restocking, and installation process.
• Escorts vendors in facility for deliveries and service-related matters.
• Organizes and stocks marketing literature/brochures in resource rooms and provides inventory levels to Marketing for reordering purposes. Coordinates office furniture maintenance and key inventory.
• Maintains vendor services for stocking break room supplies such as beverages and kitchen items.
• Performs the setup, disassembly, and general upkeep of client conference and training rooms.
• Delivers and sets up mobile video conferencing unit for all internal meetings.
• Coordinates off-site records storage program.
• Coordinates copier meter readings and reporting for maintenance billing.
• Processes invoices and validations for visitor parking at client facilities.
• Processes incoming equipment service requests and supply orders.
• Reviews and promptly completes Track-It Resolution tickets and follows up with customer.


Value
• Ensures that the office space, particularly common areas, is maintained at a high level of tidiness and conducts daily walk-through of space during the day to ensure all areas are organized and professional in appearance.
• Ensures conference and training rooms are cleaned and that all furniture and equipment is replaced to its original order after meetings conclude.
• Identifies existing and potential issues, efficiency bottlenecks, and customer-service deficiencies and recommends improvements to better support co-worker customers.
• Assists with the coordination and setup of corporate sponsored meetings, conferences, conference calls, and events.
• Performs other duties and projects as assigned





Education and Experience:
High-school diploma or general equivalency diploma (GED) is required with two to three years office support experience preferred. Customer service experience required.

Other Skills and Abilities:
• Experience handling multiple projects and supporting multiple locations.
• Ability to use discretion and good judgment in prioritizing daily tasks.
• Ability to work effectively with limited supervision.
• Maintains regular attendance.
• Must be detail oriented.
• Above average verbal and written communication skills.
• Mathematic skills, including basic algebra.
Computer Skills:
To perform this job successfully, an individual must have basic knowledge of Microsoft® Word, Excel, Outlook, and Access, as well as the ability to use order processing software.
Certificates and Licenses:
Valid driver''s license required.
Supervisory Responsibilities:
This position has no supervisory responsibilities.
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Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.)
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About Rose
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